Try Time etc free

Six simple tricks to make delegating to your Virtual Assistant go smoothly

Written by Barnaby

3 minute read

Written by Barnaby

3 minute read

Working with a Virtual Assistant relies upon being able to delegate in the most productive way possible. There’s six steps that will allow you to do that and create a successful relationship for everyone involved.

Be Clear and Concise

Communicate everything clearly and concisely. Do not assume that your virtual assistant understands you. Ask them to recap what you said so you can be sure they have interpreted you correctly. Your virtual assistant needs to know what your expectations are, exactly what you’re looking for, any information they might need and what the deadlines or time limits are.

Know the Answers

It’s always better to leave your Virtual Assistant with all the answers rather than questions. So let your assistant know from the beginning how long you’d like them to spend on a task, how often you expect communication on it and if it’s time sensitive. What goals and milestones need to be achieved?

Be On Point

Both you and your virtual assistant need to stick to deadlines and meet expectations. If your Virtual Assistant needs information from you in order to complete a task on their own, they are counting on you to get that information to them. Your Virtual Assistant doesn’t want to waste your time and money by having to follow up with you or chase down deadlines.

Who Is In Charge?

Your virtual assistant needs to know who has the authority over certain tasks. Can they go ahead and publish a blog post once it’s written or do you want to proof them prior to publishing? Do they have the authority to make purchases when inventory levels get too low on items? Any task they are assigned needs to come with the understanding of who has the ultimate authority on it.

What’s the Job?

Make sure that when you’re delegating tasks you are providing the information in the best format possible. Make sure that every task is assigned separately so it’s easier to track tasks and make sure none of them get lost in the shuffle. This will also make it easier to sort and prioritize the tasks.

Déjà vu

If you have a recurring task that might be detailed or has intricate steps, it’s a good idea to create a tutorial for your virtual assistant. Using a screen capture video using a service like Jing, you can capture your screen and even add voice overs to it.

Achieve your best, every day

Free Trial

Do more, earn more and achieve more by delegating the tasks that waste your time to a Virtual Assistant.

A Virtual Assistant acts just like an executive assistant but at a fraction of the cost.

Join more than 16,000 entrepreneurs who have discovered that a Virtual Assistant can help free their time, focus on what matters and grow their businesses.

Start Your Free Trial Now

Have you shared this post yet?

Free Trial

Achieve your best, every day

Start doing more, achieving more and earning more with a Virtual Assistant.

Start Your Free Trial

Join 29,000+ of your peers

Recent articles

Five unexpected ways an assistant can improve your life

Everyone knows an assistant can help you get more done, but here we dive into the compelling reasons for having an assistant you might not have thought of...
#Article #Benefits #Virtual Assistant

5 minute read

Four Unusual Productivity Boosting Techniques You Can Use Today

Here's our round-up of four productivity boosting techniques you might not have tried
#Article #Productivity #Tips

5 minute read

What is the Busy Spiral and how can it trap you?

The Busy Spiral is a hidden danger facing most entrepreneurs - here we find out what it is and how to avoid it.
#Article #Busy #Delegation #Entrepreneurs #Productivity

7 minute read